The use of a business card scanner is just one way a company can update its digital filing system, which allows for the backup and consolidation of important documents, paperwork, business cards, and receipts. A digital filing system makes finding this important information easier, instead of employees losing an entire work week just by looking for misplaced paperwork. The buildup of this lost productivity, reprinting of important documents, and other factors causes the average enterprise employing one thousand people a financial burden of more than six million dollars. For this reason, the digital filing system that includes laptop scanners, portable scanners, and business card scanners, makes a lot of financial sense for any business looking to reduce waste and streamline their business.
SandHill’s recent survey of IT decision makers states that approximately fifty percent of those surveyed allege that their implementation of digital filing systems, whether they are on site or cloud applications, is based on business agility. Gartner, an analyst firm, purports that more than sixty percent of server workloads will be virtualized within the next five years. This will include the use of business card scanners and virtualizing other paperwork. Business card scanners vary in a number of ways, with varieties that extract the information from the business card and puts it in a database and varieties that save an image of the business card that can be accessed.
As with other technologies that a business can utilize, business card scanners can be chosen depending on the needs of your company. If it is more convenient for you and your employees to arrange and view business information of clients and partners through a database arranged by name, phone number, or other information, you should choose the type of scanner that extracts the information. Such a scanner may have disadvantages, as the format of business cards varies widely and an electronic machine may necessitate some manual entries, but the other type that photographs the business card may be difficult to categorize.